LEARN: PROJECT MANAGEMENT


Last week, I attended a training on Project Management. 😀 Sharing with you what I learned. 😀

proj

4 PHASE PROCESS

         DEFINING

  • Clearly define the project’s objectives as thorough as possible.
  • Organize the right people and all necessary resources – Work within your resources
  • Create a rational why the project is needed
  • Know the scope and limitation (budget, time and people)PLANNING
  • Set a SMARTER Goal (Specific, measurable, Attainable, Relevant, Time Bound, Energizing and Rewarding)
  • Design activities that are aligned with the goal and decide in what order and within what time frame.
  • Identify options (Risk Management and Contingency Plans)

         MANAGING

  • Monitor the progress and schedule
  • Keep people motivated
  • Ensure proper utilization of resources

         CLOSING

  • Discuss learning and milestones


TOOLS IN PROJECT MANAGEMENT

WBS (Work Breakdown Structure)

  • Roadmap of project which breaks down the total work required into separate tasks and group them into logical hierarchy.

GANTT Chart

  • Horizontal Bar Chart that provides graphical illustration of a schedule that helps to plan, coordinate and track specific tasks.

 

LEARN: Competitor Watch


I have been following this site for almost a year now and there is honestly not a day where I don’t learn anything. So I am sharing this with you,

outrun

“There’s a story of two explorers walking through the jungle. Suddenly they hear a tiger roar.

One explorer sits down and takes a pair of running shoes out of his backpack.

‘You’re crazy, you’ll never outrun a tiger’, says the other explorer.

‘I don’t have to outrun the tiger’, he replies. ‘I just have to outrun you.'”

 

Monitoring, bench marking and understanding your competitors isn’t a nice to have. It’s fundamental to your business. Trott goes beyond saying you have to monitor your competitors. Instead, you have to adopt a different mindset.

A mindset that obsessively looks for weaknesses and jumps on any available advantage. And one that never assumes you can’t get an edge.

Predatory Thinking involves looking at a challenge you can’t solve and getting upstream of it – changing it into a challenge you can solve.

BOOK THOUGHTS: THE MAGIC OF THINKING BIG


Chapter 3: Build Confidence and Destroy Fear

confidence

  • All confidence is developed. No one is born with confidence
  • Action cures fear. Indecision, postponement fertilize fear. Hesitation only enlarges & magnifies fear. Take action promptly. Be decisive
  • Don’t build mental monsters. When you remember situations of any kind, concentrate on the good part of the experience
  • To think confidently, act confidently
  • Managed motions can change emotions
  • Think: People are alike in so many ways than they are different. So if the other person is basically like me, there’s no point in being afraid of them.

HOW TO BUILD CONFIDENCE:

  1. Deposit only positive thoughts in your memory bank. Recall your little victories and accomplishments
  2. Withdraw only positive thoughts from your memory bank.

HOW TO CONQUER FEAR OF PEOPLE:

  1. Get a balanced view of the other fellow.
    • Every person is important. You are equally important as the people around you.
  2. Develop an understanding attitude
    • Try to empathize with the person. If someone lashes out on you and make a scene, try to understand the life he has.
    • Think: Underneath, he’s probably a nice person. Most folks are.

HOW TO MAKE EVERYTHING ABOUT YOU SAY ‘I’m confident’

  1. Be a front seater
  2. Make eye contact
  3. Walk 25% faster
  4. Speak Up
  5. Smile Big

 

Chapter 4: How to Think Big

  • Everyday there are more signs of expanding opportunity
  • How big we think determines the size of our accomplishments
  • Probably the biggest human weakness is self-deprecation – selling oneself short.
  • You’re bigger than you think. So fit your thinking to your true size. Never, never never sell yourself short
  • To think big, we must use words and phrases that produce big, positive images
  • Before complaining, ask yourself, ‘Is it really important?’
  • Think big and none of the little things can hold you back

Four ways to develop the big thinker’s vocabulary

  1. Use big, positive cheerful words and phrases to describe how you feel
  2. Use bright, cheerful, favorable words and phrases to describe other people
  3. Use positive language to encourage others. Compliment people personally at every opportunity
  4. Use positive words to outline plans to others

 

See what can be, not just what is.

  • Look at things not as they are, but as they can be. Visualization adds value to everything.
  • It isn’t what one has that’s important. Rather, it’s how much one is planning to get that counts
  • The price tag the world puts on us is just about identical to the one we put on ourselves.
  • Practice adding value to thinks. Look for ideas to make things worth more.
  • Practice adding value to people. Remember, to bring out the best in a person.
  • Practice adding value to yourself.

 

Chapter 5: How to think and dream creatively

  1. Believe it can be done. When you believer something can be done, your mind find ways to do it.
  2. Don’t let tradition paralyze your mind
  3. Ask yourself, ‘How can I do better?
  4. Ask yourself, ‘How can I do more?
  5. Practice asking and listening
  6. Stretch your mind & get stimulated

 

  • When you believe, your mind find ways to do
  • Man belongs where man wants to go
  • Make it a point to soak up all the good ideas that you can
  • Be an experimental person. Break up fixed routines. Expose yourself to new things.
  • Be progressive, not regressive
  • There is an endless room for improvement
  • It isn’t so much what you know when you start that matters. It’s what you learn and put to use after you open the door that counts the most
  • Capacity is a state of mind. How much we can do depends on how much we think we can do
  • Do what you do better and do more of what you do
  • There is no limit to what we can learn by asking and listening
  • Let yourself be exposed to ideas of other intelligent people
  • Your mind will create a way, if you let it

 

 

EVERYDAY:SQUADZIP FORUM


We were graced by the CEO of Squadzip yesterday during our Marketing Management Class.

markma-squadzip

To be quite honest, this new squadzip platform is pretty awesome because it’s complete with reports, GPS tracking and CRM functions. 🙂

Can you spot where I am?

BOOK: JONATHAN LIVINGSTON SEAGULL BY RICHARD BACH


ARE YOU READY TO SPREAD YOUR WINGS AND FLY?

3be525ddbe9af9769c8f57dcda2bc145

The story of Jonathan is relatively simple, except for the lengthy explanations on speed, wingspan, curves and winds. Jonathan teaches us a couple of things about life;

  1. “Most gulls don’t bother to learn more than the simplest facts of flight — how to get from shore to food and back again.  For most gulls, it is not flying that matters, but eating. For this gull, though, it was not eating that mattered, but flight.” Eating is a way of survival. Flying though, is looking for something that you truly love, learning it and perfecting it. 
  2. ”He found that moving more than one feather at that speed will spin you like a rifle ball… and Jonathan had flown the first aerobatics of any seagull on earth” Jonathan taught us that to achieve excellence, you have to fail. Failure is inevitable. Failing not once, not twice, not thrice but constant mistakes should be encountered to reach excellence. But with each failure, each mistake that you experience, you learn a new lesson everyday. You learn one more thing that you should not do. You learn one more thing that you should avoid. Through this, you achieve excellence, you achieve perfection. 
  3. “I have no wish to be leader. I want only to share what I’ve found, to show those horizons out ahead for us all” The important thing is to be able to share to others what you know. It’s not that you know something, it is when others know what you know, that’s your legacy. 
  4. Jonathan Seagull discovered that “boredom and fear and anger are the reasons that a gull’s life is so short, and with these gone from his thought, he lived a long fine life indeed. “
  5. “You must begin by knowing that you have already arrived.” It’s what you think of yourself that matters most. It’s your  thought that determines the outcome. If you already think that you’ve won, then you win.
  6. Everything that limits us, we must put aside.
  7. “Your limitations is nothing more than your thought itself, in a form you can see. Break the chains of your thought, and you will break the chains of your body too”.
  8. “Don’t believe what you’re eyes are telling you. All they show is limitation. Look with your understanding, find out what you already know, and you’ll see the way to fly”

We can lift ourselves out of ignorance, we can find ourselves as creatures of excellence and intelligence and skill. We can be free! We can learn to fly! 

LEARN: Branding by Barbie


Barbie makes a come back. And it did got my attention. 😀

When I was a kid, I’d wish for a barbie every year. I even resented my sister for giving me hand-me-downs. It was okay for me to have just 1 barbie. I was concerned with her clothes and things.

I commend the person who made this campaign. It sticks out. It dug deep thru the motivation and the essence of they toy. It’s not just about playing with toys who look like real people. I

IT’S ABOUT BELIEVING THAT YOU CAN BE ANYTHING YOU SET YOUR MIND TO. 

LEARN: OAR FISH


OARFISH2

Oar fish large, greatly elongated, pelagic lampriform fish. It is the longest bony fish and they live at the bottom of the ocean. There have been tales that a sighting of an oar fish connoted disaster such as an earthquake. These unusual creatures have been known to wash ashore on beaches after storms, providing endless hours of fascination for curious onlookers. They also have a habit of floating near the surface of the water when they are sick or dying.

Why? According to Japan Times’. Kiyoshi Wadatsumi, a scientist who studies earthquakes at the nonprofit organization, “Deep-sea fish living near the sea bottom are more sensitive to the movements of active faults than those near the surface of the sea.”

An unusual number of oarfish washed ashore in December 2009 to March 2010 off Japan. According to LiveScience,  “Shortly before the 2011 Tohoku earthquake and tsunami [March 11, 2011] struck Japan, about 20 oarfish stranded themselves on beaches in the area.”

However, HJ Walker, from the Scripps Institution of Oceanography in California, said “If there is a enormous giant earthquake beneath the sea, other fish would be affected – not just one or two oarfish.”

But last July 26, 2015, an oarfish was seen washed ashore in Antique, Philippines. Could this be a sign? Is this why the country is very active on propagating and preparing everyone for a possible earthquake? I hope not.

BOOK: TUESDAYS WITH MORRIE by MITCH ALBOM


Just like other Mitch Albom Books, it leaves you wanting more. It leaves you with things to ponder on, which I think is one criteria for it to be a good book, right? So here are some of them;

Tuesdays-with-Morrie

DO I WITHER UP AND DISAPPEAR, OR DO I MAKE THE BEST OF MY TIME LEFT?

  • Accept what you are able to do and what you are not able to do. Accept the past as past, without denying it or discarding it. Learn to forgive yourself and to forgive others. Don’t assume that it’s too late to get involved.
  • Am I going to withdraw from the wold, like most people do, or am I going to live?
  • I had been too wrapped up in the siren song of my own life
  • The culture we have does not make people feel good about themselves. We’re teaching the wrong things. And you have to be strong enough to say if the culture doesn’t work, don’t buy it. Create your own.
  • Life is a series of pulls back and forth. You want to do one things, but you are bound to do something else. Something hurts you, yet you know it shouldn’t. You take certain things for granted, even when you know you should never take anything for granted.
  • Love wins. Love always wins.
  • The way you get meaning to your life is to devote yourself to your community around you, and devote yourself to creating something that gives you purpose and meaning.
  • Still, if you really want it, then you’ll make your dream happen.
  • Maybe death is the great equalizer, the one big thing that can finally make strangers shed a tear for one another.
  • The most important thing in life is to learn how to give out love, and to let it come in.
  • Let it come in. We think we don’t deserve love, we think if we let it in we’ll become too soft. But a wise man named levine said it right. Love is the only rational act.
  • But then I concentrate on all the good things still in my life.
  • Sometimes you cannot believe what you see, you have to believe what you feel. And if you are ever going to have other people trust you, you must feel that you can trust them too — even when you’re in the dark. Even when you’re falling.
  • To know you’re going to die, and be prepares for it at anytime. That’s better. That way you can actually be more involved in your life while you’re living.
  • Once you learn how to die, you learn how to live.
  • We really don’t experience the world fully, because we’re half-asleep, doing things we automatically think we have to do.
  • Love each other or perish.
  • Without love, we are birds with broken wings.
  • Don’t cling to things, because everything is impermanent.
  • If you’re always battling against getting older, you’re always going to be unhappy, because it will happen anyhow.
  • You have to find what’s true and beautiful in your life as it is now.
  • We put our values in the wrong things. and it leads to very disillusioned lives.
  • Do the kind of things that come from the heart. When you do, you won’t be dissatisfied, you own’t be envious, you won’t be longing for somebody else’s things. On the contrary, you’ll be overwhelmed with what comes back.
  • Love is how you stay alive, even after you’re gone.
  • But the big things – what we value, how we think — those you must choose for yourself. You can’t let anyone — or any society determine those for you.
  • Look, no matter where you live, the biggest defect we human beings have is our shortsightedness. We don’t see what we could be. We should be looking at our potential, stretching ourselves into everything we can become.
  • Invest in the human family. Invest in people. Build a little4 community of those you love and who love you.
  • Forgive yourself before you die. then forgive others.
  • Death ends a life, not the relationship.
  • Love is when you are as concerned about someone else’s situation as you are about your own.
  • There is no such things as ‘too late” in life.

THOUGHTS: GRAB PEOPLE’S ATTENTION IN MEETINGS


meetingmanagement

1. Tell everyone what’s the meeting all about. 

You may dropped a hint when you scheduled the meeting, but remember that you pulled them out of their desks and work to be there. Most of them are in ‘What’s in it for me?’ mindset, so tell them why they are there and what purpose do they serve or what you are asking from them and what they can contribute.

2. Encourage Positivity

Always start the meeting with a positive note. When a meeting starts with whining, complaining and arguments, yo may as well be sure that you won’t be able to get things done, or whatever the purpose of the meeting was. You may start asking what their accomplishment are for their department, may it be big or small.

3. Share a Surprising Statistic or Quote

that’ll get their attention. The numbers may be sour such as, ‘We loss a market share of 60%’. Everyone in the room will now think of that number and instantly want to do something about it. What they wish to do about it, or what suggestion, or comment they have on a particular project or a strategy.

4. Tell a story

It will lighten the mood, it won’t be too serious and everyone wants a good story. But do make sure that the story relates to the goal of the meeting. It may instill a lesson or make people laugh.

LEARN: DOVE


It is an economic policy advisor who promotes monetary policies that involve the maintenance of low interest rates, believing that inflation and its negative effects will have a minimal impact on the society.

images

As a Branch Marketing Officer, I should be in direct hatred with the Dove — as in my opinion, Tetangco.
It’s already hard to convince client to place their funds with you and with the continuous decrease in Interest Rates,
a huge possibility of irate clients tend to pull out their funds.

Whew. But there will be no problem if I become the Dove here in the Philippines.
Wishful Thinking.

LEARN: Customer Feedback


Customer Satisfaction refers to the extent to which customers are happy with the products and services provided by a business.

ABBcover

And today, I received an email that immediately hooked my lips in an upward motion and kept it there for a while.

”Dear Janna, 

You are the most efficient staff we have ever spoken and encountered with BOC and we appreciate your assistance and identifying the urgency of our need.
You are an asset of BOC.
Again, we thank you.
We have done the transfer from Berner to Olazo BOC accnt.
Kind regards,
Edward and Tony

Sent from my iPad”

Customer feedback provides you with valuable insight into what your customers think about your product or service. This insight can help you create a product that customers want to buy and create an experience that exceeds expectations and keeps customers coming back for more.

BOOK: KITE RUNNER BY KHALED HOSSEINI


It started out as something I had to read because it was on top of the list. But I grew fond of it, Surprisingly.

Kite Runner is about family, war, friendship, kindness, oppression, guilt, regret and redemption.

The story revolves around a boy named Amir Jan whose closest friend was the son of their servant, a Hazara as they call them. His closest friend was a Hazara named Hassan the son of Ali. Ali and Baba, Amir Jan’s father grew up together just as Hassan and Amir Jan also grew up in the same house and has fed in the same breasts. Hassan has always showed his affection, loyalty and respect to Amir Jan while several events showed that Amir Jan only sees Hassan as their servant. One day, their friendship was tested and that day was the start of how Amir Jan’s guilt will eat him up until the day Hassan will need him after several years.

1371284783590815

I. Memorable Lines

  1. The past claws its way out.
  2. For you, a thousand times over.
  3. There is a way to be good again.
  4. Attention shifted to him like sunflowers turning to the sun.
  5. You can’t love a person that way without fearing him too.
  6. Children aren’t coloring books. You don’t get to fill them with your favorite colors.
  7. A boy who won’t stand up for himself becomes a man who can’t stand up to anything.
  8. Because history isn’t easy to overcome.
  9. Because words are secret doorways.
  10. Seconds plodded by each separated from the next by an eternity.
  11. And that’s the thing about people who mean everything they say, they think everyone else does too.
  12. But better to get hurt by the truth than comforted with a lie.
  13. I felt his glare on me like the heat of a blistering sun.
  14. In the end, the world always wins.
  15. War doesn’t negate decency. It demands it.
  16. I only knew the memory lived in me, a perfectly encapsulated morsel of good past, a brushstroke of color on the gray, barren canvas that our lives had become.
  17. It may be unfair, but sometimes what happens in a few days, sometimes even a single day can change the course of a lifetime.
  18. Sad stories make good books.
  19. The benefit of her unblinking love.
  20. My heart was doing pirouettes in my chest
  21. Often, we wallow in too much self pity. We give in to loss, to suffering accept it as a fact of life, even see it as a necessary.
  22. There is only what you do and what you don’t do.
  23. It always hurts more to have and lose than to not have in the first place.
  24. A world of thanks.
  25. Perspective was a luxury when your head was constantly buzzing with a swarm of demons.
  26. I wondered it that was how forgiveness budded, not with the fanfare of epiphany, but with pain gathering its things, packing up, and slipping away unannounced in the middle of the night.

II. DISTURBING IDEAS

  1. That Hassan would grow up illiterate like Ali and most Hazaras. Hazaras had been decided that minute he had been born, perhaps even the moment he had been conceived.
    1. She said, ‘’I’m so afraid’.  I said, ‘Why?’’

    Because I’m so profoundly happy. Happiness like this is frightening. They only let you be this happy if they’re preparing to take something from you.

III. YEARNING FOR A FATHER’S LOVE

  1. Most days I worshiped baba with an intensity approaching the religious. But right then, I wished I could open my veins and drain his cursed blood from my body.
  2. Baba and I lived in the same house, but in different spheres of existence.
  3. I was going to win and I was going to run the last kite. Then I’d bring it home and show it to baba. Show him once and for all that his son was worthy. Then maybe my life as a ghost in this house would finally be over.
  4. Maybe baba would even read one of my stories. I’d write him a hundred if I though he’d read one.
  5. And that right there was the single greatest moment of my twelve years of life, seeing baba on that roof, proud of me at last.

IV. TIMES HASSAN STOOD UP FOR AMIR JAN

  1. Remember Amir Agha. There’s no monster, just a beautiful day.
  2. ‘’Hassan, come back with the last kite!’’ ‘’For you, a thousand times over!’’
  3. When Hassan said ”I did, Amir Agha”. He admitted to stealing the money Amir Jan placed under his pillow.
  4. When Hassan assaulted and threatened Assef with his sling shot when Assef was about to beat the crap out of Amir Jan.
  5. When Hassan said ”It’s the most beautiful story I have ever heard! Did you write that, Amir Jan?” about the first story Amir Jan wrote.
  6. All the mornings he prepared his breakfast and ironed his clothes.

V. TIMES AMIR JAN PUSHED HASSAN AWAY

  1. ‘’Baba, have you ever thought about getting new servants?
  2. ‘’What would you od if I hit you with this?(pomegranate) I hurled the pomegranate at him. It struck him in the chest, exploded in a spray of red pulp. ‘’Hit me back’’ I snapped. Hassan did pick up a pomegranate. He walked towards me, opened it and crushed it against his forehead. ‘’There, are you satisfied? Do you feel better now?’’.
  3. I took a couple of the envelopes of cash from the pile of gifts and my watch. I went downstairs and entered Ali and Hassan’s living quarters. I lifted Hassan’s mattress and planted the watch and the cash.
  4. When Amir Jan played at Hassan. Teaching him the opposite meaning of words just because he knows Hassan has no ability to read nor write.
  5. When Amir Jan purposedly making up the rest of the story in the book making it appear he has been reading from the book.
  6. When Amir Jan stood there, doing nothing, being coward, just staring and watching at Assef pumping his manhood at the rear end of Hassan.

It was only a smile, nothing more. It didn’t make everything all right; it didn’t make anything all right. Only a smile. A tiny thing. A leaf in the woods, shaking in the wake of a startled bird’s flight.

But I’ll take it. With open arms. Because when the spring comes, it melts the snow one flake at a time.